Vendor FAQ
Take a look at our frequently asked questions from vendors, if you don't see what you are looking for send us an email and we will be happy to answer any questions you have.
info@embracingyourjourneyexpo.com
info@embracingyourjourneyexpo.com
How much are vendor booths? Vendor booths are $103 - $133 depending on booth selection
What comes with the vendor booth? Vendor booths include a 6ft table, linens and 3 chairs unless a Healers Room booth is selected. Healers Room - vendors must provide own massage table or chair, no 6ft tables.
What if I want to bring my own massage table or reiki chair? You can bring your own table or reiki chair however this would be in place of the 6ft table. Massage table / chair booths will be located in the Healers Room.
Can I share my booth with someone? Yes we do allow you to share your booth provided both services/products are listed on your vendor registration for approval and you stay within the purchased vendor booth space.
Can I have a wall spot? Booth locations are assigned by the event presenters, we do not guarantee a wall space or specific location.
Can I request a specific table location? You can place any special requests in the comments section of the vendor registration. We always do our best to try and accommodate your requests however cannot guarantee that we will be able to.
How do I pay for the booth? Once your vendor registration has been have submitted we will invoice you via PayPal within 3-5 business days. You can pay your invoice using a PayPal account or with a credit card.
Can I send a check? We do not accept check payments for booth fees.
How many vendors are there? It varies depending on the event location, any where from 30-70 vendors.
Where is the event located? We utilize a variety of event locations, confirm when registering the location and date you are signing up for.
How many people can work my booth? Only two people per booth space. If you need special consideration for having additional people working your booth please let us know.
How many similar vendors will there be? In order to provide a diverse experience for our guests and ensure the success of our vendors we limit the number of similar vendors. We only allow 1 vendor for any national brand. All other products and services we limit to 2-3 vendors depending on the service/product.
How do you advertise the event? We advertise in several magazines such as Natural Awakenings, over 100 online event postings and calendars, multiple press releases often resulting in newspaper coverage, radio advertising, social media, email distribution and distributed print materials across the Valley. We also require all of our vendors to share the event via social media, mailing lists and distributed print materials.
What is expected of the vendors regarding promoting the event? Vendors are required to promote the Expo. Digital materials are provided for social media and email distribution. Vendors are also expected to distribute print materials such as flyers and postcards. It is everyone’s responsibility to help ensure the success of the event.
How can I get a lecture? Lecture spaces are reserved for vendors only. If you would like to present a lecture you must provide your lecture topic and a brief description in the comments section of the vendor registration. We always receive many more lecture requests than we have space for. We review all submit lecture topics and select the lectures that will give our guests the most diverse experience. It is important that lecture topics are not sales pitches for your products/services. They should be interactive and informative. We advise of the selected lecture topics 6-8 weeks before the Expo date.
Will you pay me to give a lecture? We do not pay lecture presenters we also do not charge to present a lecture. Presenting a lecture is a great way to share your knowledge, increase awareness of your offerings and drive guests to your booth for additional information.
Are the lectures done in a separate room? Lectures are done in separate lecture rooms.
Is there WiFi? There maybe WiFi available depending on the event location.
How do I process credit card payments if there is no WiFi? We process payments using our phone plan data for our personal booth and admission tickets. It is the vendor’s responsibility to plan accordingly.
What is your average attendance? We have an average attendance of 250-500 guests. It keeps growing with every Expo.
What time can I set up my booth? Vendor check in starts 1 hr prior to the Expo opening and must be completed 5 mins prior to the event opening for circle time. If early set up is required please let us know and we will do our best to accommodate your request.
Can I set up the night before? Set up is not available the night before.
What time is take down? Vendor take down cannot occur prior to 5pm and should be completed by 6pm. Vendors may not pack up prior to the end of the Expo.
How long have you been producing events? We started producing events in the spring of 2015 under Soul Sister Events with our former partner. The first Purple Lotus Productions event - Embracing Your Journey was in November of 2015 and since then we have been presenting four Embracing Your Journey Expos a year.
What is your cancellation policy? Booth fees are non-refundable and non-transferable. We do not offer credits for future events.
Is there food available on site? We strive to have food trucks and snacks available when possible and permitted by the venue. There are always local dinning options near our venues.
Where do I park? Vendor parking is located around the back of the venue.
Do you promote my participation at the event? We promote every vendor on our Who’s Who page on our website. It is imperative that you submit a vendor picture and brief bio (250 words or less) highlighting what you will be offering at the Expo and your contact information for people to reach you before or after the Expo. All vendors will also have a one line listing in the Expo booklet. In addition we do vendor spot lights on our social media. Vendor spot lights will only be done for vendors who have submitted their Who’s Who information.
What comes with the vendor booth? Vendor booths include a 6ft table, linens and 3 chairs unless a Healers Room booth is selected. Healers Room - vendors must provide own massage table or chair, no 6ft tables.
What if I want to bring my own massage table or reiki chair? You can bring your own table or reiki chair however this would be in place of the 6ft table. Massage table / chair booths will be located in the Healers Room.
Can I share my booth with someone? Yes we do allow you to share your booth provided both services/products are listed on your vendor registration for approval and you stay within the purchased vendor booth space.
Can I have a wall spot? Booth locations are assigned by the event presenters, we do not guarantee a wall space or specific location.
Can I request a specific table location? You can place any special requests in the comments section of the vendor registration. We always do our best to try and accommodate your requests however cannot guarantee that we will be able to.
How do I pay for the booth? Once your vendor registration has been have submitted we will invoice you via PayPal within 3-5 business days. You can pay your invoice using a PayPal account or with a credit card.
Can I send a check? We do not accept check payments for booth fees.
How many vendors are there? It varies depending on the event location, any where from 30-70 vendors.
Where is the event located? We utilize a variety of event locations, confirm when registering the location and date you are signing up for.
How many people can work my booth? Only two people per booth space. If you need special consideration for having additional people working your booth please let us know.
How many similar vendors will there be? In order to provide a diverse experience for our guests and ensure the success of our vendors we limit the number of similar vendors. We only allow 1 vendor for any national brand. All other products and services we limit to 2-3 vendors depending on the service/product.
How do you advertise the event? We advertise in several magazines such as Natural Awakenings, over 100 online event postings and calendars, multiple press releases often resulting in newspaper coverage, radio advertising, social media, email distribution and distributed print materials across the Valley. We also require all of our vendors to share the event via social media, mailing lists and distributed print materials.
What is expected of the vendors regarding promoting the event? Vendors are required to promote the Expo. Digital materials are provided for social media and email distribution. Vendors are also expected to distribute print materials such as flyers and postcards. It is everyone’s responsibility to help ensure the success of the event.
How can I get a lecture? Lecture spaces are reserved for vendors only. If you would like to present a lecture you must provide your lecture topic and a brief description in the comments section of the vendor registration. We always receive many more lecture requests than we have space for. We review all submit lecture topics and select the lectures that will give our guests the most diverse experience. It is important that lecture topics are not sales pitches for your products/services. They should be interactive and informative. We advise of the selected lecture topics 6-8 weeks before the Expo date.
Will you pay me to give a lecture? We do not pay lecture presenters we also do not charge to present a lecture. Presenting a lecture is a great way to share your knowledge, increase awareness of your offerings and drive guests to your booth for additional information.
Are the lectures done in a separate room? Lectures are done in separate lecture rooms.
Is there WiFi? There maybe WiFi available depending on the event location.
How do I process credit card payments if there is no WiFi? We process payments using our phone plan data for our personal booth and admission tickets. It is the vendor’s responsibility to plan accordingly.
What is your average attendance? We have an average attendance of 250-500 guests. It keeps growing with every Expo.
What time can I set up my booth? Vendor check in starts 1 hr prior to the Expo opening and must be completed 5 mins prior to the event opening for circle time. If early set up is required please let us know and we will do our best to accommodate your request.
Can I set up the night before? Set up is not available the night before.
What time is take down? Vendor take down cannot occur prior to 5pm and should be completed by 6pm. Vendors may not pack up prior to the end of the Expo.
How long have you been producing events? We started producing events in the spring of 2015 under Soul Sister Events with our former partner. The first Purple Lotus Productions event - Embracing Your Journey was in November of 2015 and since then we have been presenting four Embracing Your Journey Expos a year.
What is your cancellation policy? Booth fees are non-refundable and non-transferable. We do not offer credits for future events.
Is there food available on site? We strive to have food trucks and snacks available when possible and permitted by the venue. There are always local dinning options near our venues.
Where do I park? Vendor parking is located around the back of the venue.
Do you promote my participation at the event? We promote every vendor on our Who’s Who page on our website. It is imperative that you submit a vendor picture and brief bio (250 words or less) highlighting what you will be offering at the Expo and your contact information for people to reach you before or after the Expo. All vendors will also have a one line listing in the Expo booklet. In addition we do vendor spot lights on our social media. Vendor spot lights will only be done for vendors who have submitted their Who’s Who information.