Take a look at our frequently asked questions from vendors, if you don't see what you are looking for send us an email and we will be happy to answer any questions you have.
How much are vendor booths? Vendor booths are $125 per day for a 6ft by 6ft booth. There is a $25 additional charge if you need/want electricity. Select Expos offer limited Prime Location booths for $150.
What comes with the vendor booth? Vendor booths include a 6ft banquet table, linens and 3 chairs.
What if I want to bring my own massage table or reiki chair? You can bring your own table or reiki chair however this would be in place of the 6ft banquet table. There is not enough room in one vendor booth space for both. Make sure to select no table when completing your vendor registration. If you would like to have a 6ft banquet table and bring your own massage table you will need to register for 2 booth spaces.
Can I share my booth with someone? Yes we do allow you to share your booth provided both services/products are listed on your vendor registration for approval and you stay within the purchased vendor booth space.
Can I have a wall spot? Wall spots are reserved for booths that require electricity. This however does not mean that all electric spots are on the wall some electric spots are located in the center of the room.
Can I request a specific table location? You can place any special requests in the comments section of the vendor registration. We always do our best to try and accommodate your requests however cannot guarantee that we will be able to.
Do you charge extra for premium locations? Select Expos offer limited Prime Location booths for $150. Prime location are in high traffic areas such as the event lobby.
How do I pay for the booth? Once your vendor registration has been have submitted we will invoice you via PayPal within 24-48 business hours. You can pay your invoice using a PayPal account or with a credit card. If you would like to pay with cash it must be done in person and you need to contact us to arrange prior to submitting your vendor registration. We do not accept checks.
Can I send a check? We do not accept check payments for booth fees.
How many vendors are there? We have between 60-65 vendors.
Where is the event located? We have two locations the Pointe Hilton Squaw Peak Resort - 7677 N 16th St, Phoenix, AZ 85020 and the Sheraton Crescent Hotel - 2620 W Dunlap Ave, Phoenix, AZ 85021
How many people can work my booth? Only two people per booth space. If you need special consideration for having additional people working your booth please let us know.
How many similar vendors will there be? In order to provide a diverse experience for our guests and ensure the success of our vendors we limit the number of similar vendors. We only allow 1 vendor for any national brand. All other products and services we limit to 2-3 vendors depending on the service/product.
How do you advertise the event? We advertise in several magazines such as Natural Awakenings, over 100 online event postings and calendars, multiple press releases often resulting in newspaper coverage, radio advertising, social media, email distribution and distributed print materials across the Valley. We also require all of our vendors to share the event via social media, mailing lists and distributed print materials.
What is expected of the vendors regarding promoting the event? Vendors are required to promote the Expo. Digital materials are provided for social media and email distribution. Vendors are also expected to distribute print materials such as flyers and postcards. It is everyone’s responsibility to help ensure the success of the event.
How can I get a lecture? Lecture spaces are reserved for vendors only. If you would like to present a lecture you must provide your lecture topic and a brief description in the comments section of the vendor registration. We always receive many more lecture requests than we have space for. We review all submit lecture topics and select the lectures that will give our guests the most diverse experience. It is important that lecture topics are not sales pitches for your products/services. They should be interactive and informative. We advise of the selected lecture topics 6-8 weeks before the Expo date.
Will you pay me to give a lecture? We do not pay lecture presenters we also do not charge to present a lecture. Presenting a lecture is a great way to share your knowledge, increase awareness of your offerings and drive guests to your booth for additional information.
Are the lectures done in a separate room? Lectures are done in separate lecture rooms located across the hall from the main ballroom.
Is there WiFi? There is no WiFi available at the Pointe Hilton Squaw Peak Resort. Free Wifi will be available at the Sheraton Crescent Hotel.
How do I process credit card payments if there is no WiFi? We process payments using our phone plan data for our personal booth and admission tickets. It is the vendor’s responsibility to plan accordingly.
What is your average attendance? We have an average attendance of 250-500 guests. It keeps growing with every Expo.
What time can I set up my booth? Vendor check in starts at 8am and needs to be complete by 8:50 for circle time. You must arrive prior to 9am to be allowed to set up. If you arrive after 9am you may be denied entry and no refund will be given. If early set up is required please let us know and we will do our best to accommodate your request.
Can I set up the night before? Set up is not available the night before.
What time is take down? Vendor take down cannot occur prior to 5pm and should be completed by 6pm. Vendors may not pack up prior to the end of the Expo.
How long have you been producing events? We started producing events in the spring of 2015 under Soul Sister Events with our former partner. The first Purple Lotus Productions event - Embracing Your Journey was in November of 2015 and since then we have been presenting four Embracing Your Journey Expos a year.
What is your cancellation policy? Booth fees are non-refundable and non-transferable. We do not offer credits for future events.
Is there food available on site? For the Pointe Hilton Squaw Peak - Rico’s American Grill is located on site across the parking lot from the Convention Center. They have a full breakfast and lunch menu available. You can take a look at it here http://www.squawpeakhilton.com/dining-en.html Located in the resort lobby gift shop you can find a small selection of cold lunch items. There are also several restaurants located across Morten (near the main lobby) in the shopping center behind Bank of America. You can find Bamboo China Restaurant, Tutti Santi by Nina (Italian) and Gallagher’s America Grub. All of these are within walking distance from the Convention Center. For the Sheraton Crescent Hotel – there is a full restaurant on site adjacent to the lobby area, we are working on getting a discounted menu for vendors. There is a Starbucks and snack food area in the lobby. Multiple restaurants are within a short 5 min drive.
Where do I park? Vendor parking at the Pointe Hilton Squaw Peak is located around the back of the Convention Center and around the side of the resort lobby. Vendors are not allowed to park in front of the Convention Center. These parking spaces are reserved for the guests, we want it to be easy for them to find parking and attend the event. Vendor parking at the Sheraton Crescent Hotel is located in the parking garage adjacent to the Convention Center.
Do you promote my participation at the event? We promote every vendor on our Who’s Who page on our website. It is imperative that you submit a vendor picture and brief bio (250 words or less) highlighting what you will be offering at the Expo and your contact information for people to reach you before or after the Expo. All vendors will also have a one line listing in the Expo booklet. In addition we do vendor spot lights on our social media. Vendor spot lights will only be done for vendors who have submitted their Who’s Who information.